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The Mail Merge function provides the ability to create a personalized document that you will send to multiple recipients. To complete all the steps of the Mail Merge process, you will need both Microsoft Word and Microsoft Outlook 2016. Creating a Mail Merge Complete the following steps to create a Mail Merge. • Open Microsoft Word. • Open a blank document. • Select the Mailings tab at the top of the screen. The Mailings toolbar displays.

• Select the Start Mail Merge button, located in the Mailings toolbar. A drop-down menu displays. • From the drop-down menu, select an option. Each option will be similar in process, but will contain individual steps that are specific to that process. For this example, E-mail Messages will be selected.

When the messages look how you want, on the Mailings tab, choose Finish & Merge > Merge to E-Mail to complete the mail merge. Tip: Merge to E-Mail is unavailable if you have not selected your default email program. Bluej download windows 8. LibreOffice is a free office suite for Mac, PC, and Linux. The suite has a very easy-to-use Mail Merge Wizard that can be used to make quick and easy envelopes. To access this Wizard, click on the Tools button from the task-bar and select 'Mail Merge Wizard' from the drop-down menu. If Merge to E-Mail is grayed out, it means Word doesn't think that Outlook is the default email client. I've seen two situations for this—one is addressed with that command in case Mail stubbornly keeps itself as the default email client, and the other is the corresponding Outlook version not being installed. With Office 2011 for Mac, your guide to mail merging in Word is Mail Merge Manager. You can invoke Mail Merge Manager by choosing Tools→Mail Merge Manager from the menu bar. It’s designed to be used starting at the top in Step 1, and you work your way down to Step 6.

Open Mail, click Mailon the menu bar, Preferences, Accounts, highlight the account you want tobe the default, then under Outgoing Mail Server check Use only this server. If you want to use another mail server to send a message, in the New Message compose window, below To, Cc, Subject is the From line where you can select a different server from.

• Next, select the Select Recipients button. A drop-down menu displays.

• There are three (3) ways to select the recipients for your Mail Merge email. You can manually Type a New List, Use an Existing List, or Choose from Outlook Contacts. The recommended Mail Merge method is to use an Excel spreadsheet. This provides better control of the address information and how that information appears in your email.

Create an Excel spreadsheet of the address data before you begin the Mail Merge process.Then, select Use an Existing List from the drop-down menu. A Browse screen displays. • Navigate to the location of your Excel spreadsheet and select the file.

Then, select the Open button. The Select Table screen displays. • The Select Table screen displays the tab name that contains data in the Excel spreadsheet you selected. • Select the First row of data contains column headers checkbox to tell Excel to skip the first row of the spreadsheet because it contains column names, if applicable.

• Select the OK button. The Select Table screen closes. Air time for mac.

• In the blank Word document that is displayed, begin typing the email you want to send. If you have already composed this email, you can copy and paste it from another source. • After you have composed the email, you will begin to insert the Mail Merge fields.

This will map the data within your Excel spreadsheet to a location within your email. • Select the Mailings tab, located in the Word toolbar, if it is not still selected. • Next, place your cursor in the location that you want to insert the first Mail Merge field. • Select the Insert Merge Field option. A drop-down menu displays.

• The Insert Merge Field drop-down menu displays the names of your Excel spread sheet column headings. If your spreadsheet does not contain column headings, you will want to add them, and then re-import the Excel spreadsheet before continuing. • Select the column name that you want to insert in the location where you previously placed your cursor in the Word document.

The Mail Merge field is inserted. • Next, select the Match Fields button, located in the Write & Insert Fields area of the Word toolbar. The Match Fields screen displays. • Scroll through the fields listed on the Match Fields screen. Verify that the spreadsheet headings have been correctly correlated to the Mail Merge fields. When you have completed the verification of the field matches, select the OK button. • You are now ready to preview the Mail Merge.