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PDFs are great, portable, cross-platform documents that you can read on your Mac, your iPad or iPhone, or on a PC. But this ubiquitous file format is also useful when you need to share works in progress with your colleagues. You don’t need to buy an expensive program to add comments or notes to a PDF. Distribute a PDF document for comments, get back the annotated files, and make changes in your original—all using Apple’s free application, Preview (in your /Applications folder).

How to Type Superscript & Subscript Text in Pages for Mac OS X Sep 29, 2014 - 13 Comments Subscript and superscript text formatting is commonly used in the math and science world when writing out chemicals, formulas, and expressions. If you like, you can also edit Shortcuts.txt in TextEdit or another text editor to manually add or remove shortcuts from the menu. The text file lists the shortcuts that Easy Folder displays at run time. WORD: Create or delete a keyboard shortcut in Word 2016 for Mac, Get started, Move the cursor, Select text and graphics, Select text and graphics in a table, Extend a selection, Edit text and graphics, Align and format paragraphs, Set line spacing, Format characters, Insert special characters, Work with fields, Outline a document, Review a. In the Application Shortcuts section, select All Applications, and then click the + (plus) button. Create the new keyboard shortcut. The Menu Title text must be an exact match for the menu item; those three periods are actually a single ellipsis.

Turn on annotations To start with, open a PDF in Preview, and then click on the toolbar button that looks like a pencil. (You can also choose View -> Show Annotations Toolbar or press Command-Shift-A.) This displays the annotation toolbar, which contains a dozen buttons that let you access a variety of annotation features. Activate any of these features by clicking its button; you can also activate each of them from the Tools -> Annotate menu, where you will see keyboard shortcuts for each tool as well. You might want to commit to memory those which you use frequently.

Highlight text Highlighting text is an easy way to mark sections you want to remember, or to mark parts of a text you want to point out to others. To highlight text, click the second button in the annotation toolbar—the one that looks like the tip of a highlighter—then select the text you want to highlight. (Or, press Command-Control-H.) Click and drag the cursor to highlight long sections of text. Double-click to highlight a word. Triple-click to highlight a full line.

If you mistakenly highlight something and want to undo it, just press Command-Z. Add notes After you’ve highlighted something in a PDF, you may want to add a note to explain why you’ve highlighted it or to offer a proposal for a change. To do this, click the notepad button in the annotations toolbar (or press Command-Control-N). The content of your PDF will slide to the right, and a gray sidebar will appear to the left; this is where the texts of your notes will go. Need to explain yourself a little more? Add a note to the PDF. It appears in the sidebar.

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Your cursor is now a crosshair; click it where you want to place your note. A yellow section will appear in the sidebar, with your name and the date. (You can choose to not display your name; go to Preview -> Preferences -> PDF and uncheck Add Name to Annotations.) Start typing to replace the selected text, or move your cursor to the end of the yellow box to retain it. Add any comments you wish. You can move notes; just click on a note icon and move it where you want. To delete a note, click on the icon to select it, then press the Delete key.

Hide note texts by clicking the x icons in their yellow boxes; click on a note icon on the PDF again to display the text. Choose From More Annotation Options Explore all your annotation options in the Tools -> Annotate menuPreview’s other annotation features let you add rectangles, ovals, lines, and arrows to highlight different sections of your documents. You can strike through or underline text. You can even add text boxes, speech boxes and thought bubbles.Most of these annotations transfer correctly to the free and $800.

Try out the different options, and you’ll find that these annotation features make Preview a great tool for marking up documents and collaborating with others. Senior contributor Kirk McElhearn writes about more than just Macs on his blog. Twitter: Kirk is the author of.

PDFs are great, portable, cross-platform documents that you can read on your Mac, your iPad or iPhone, or on a PC. But this ubiquitous file format is also useful when you need to share works in progress with your colleagues. You don’t need to buy an expensive program to add comments or notes to a PDF. Distribute a PDF document for comments, get back the annotated files, and make changes in your original—all using Apple’s free application, Preview (in your /Applications folder). Turn on annotations To start with, open a PDF in Preview, and then click on the toolbar button that looks like a pencil.